Pandemic Plan policy

Revised January 2018

Relevant Legislation

Not applicable to this policy.


As part of LOFT’s commitment to Emergency Preparedness, each program is required to create and maintain a pandemic plan that sufficiently addresses the safety of the staff and clients.


Pandemic:  this is an epidemic of infectious disease that spreads through human populations across a large region.



A.  Severe Pandemic Situation

Along with LOFT’s ‘Emergency Preparedness’ policy and procedures, this document is specific to a severe pandemic situation.  A severe pandemic influenza situation means that it will not be “business as usual” for LOFT Programs.  In an extreme situation you will need to modify your programs or, in some cases, shut them down completely.  Some employees may have to stay at home because they are ill, or take care of ill family members, or to look after children as a result of school and day care closures.

Developing a plan for you Program will help you and your team prepare for an emergency.


B.  Public Health recommends the following questions be answered in order to prepare for an extreme emergency:

1.  What services provided by your Program would you consider as essential?

2. What services could be reduced or cancelled during a pandemic?

3.  What would be the impact of cancelling, postponing or modifying a Program?

4.  Are there clients or partners that need to know about this plan now?

5. What additional measures could you introduce during a pandemic to minimize the spread of illness within your Program?

6. What would you do if your staff came to work with the flu?

7.  How will you keep staff and clients informed of any service changes?

8.  Do you have an up-to-date contact list for staff?

9.  Can you identify which of your clients would be most vulnerable in a pandemic situation – have you assisted them in preparing a plan?

10.  Are you in a position to stockpile supplies that are necessary to sustain your program for up to eight weeks – if not, what is your plan of action and message to clients?

11.  Do you have adequate supplies to promote good hygiene, such as soap, tissues, paper towels and hand sanitizer?

12.  Public Health is the lead for influenza preparedness.  Their role during a pandemic include: surveillance and reporting, liaison with hospitals, assessing the capacity of local health services, mass immunization, treatment and referral services for vulnerable individuals – have you posted web links and other contact information such as telephone contact information in a visible location in your Program?


C.  After you have answered these questions:

1.  All Program Pandemic Plans need to be approved by the Director of Operations.


Please refer to Program manuals to see your program’s detailed pandemic plan.