Documentation and Recordkeeping

Updated August 2018

Relevant Legislation

Not applicable to this policy.

Definitions

Not applicable to this policy.

  Description

LOFT adheres to all legal and regulatory requirements regarding documentation and recordkeeping as set out by Canada Revenue Agency, Personal Information Protection and Electronic Documents Act and IFRS – International Financial Reporting Standards.

Donor records are kept separate from other administrative records in locked cabinets and donation records are kept in a secure database. Both can be accessed only by Development Department staff members. LOFT retains no donor banking information. Credit card numbers are automatically encrypted once entered into the database and cannot be accessed. The Development Office remains locked at all times a Development staff member is not present.